You can modify the message templates in the Tools> Messaging page. You can edit 'Policy Violation Alert' message template for each of the policy you created. Please find below the placeholders that are available in setting up the messaging templates.
  • {{User}} - violator user's firstname
  • {{UserFullName}} - violator user's fullname (firstname + lastname)
  • {{UserEmail}} - violator user's email
  • {{DocumentName}} - the violated document's name
  • {{DocumentUrl}} - the violated document's url
  • {{ViolationsCount}} - the no. of violations that have been picked up
  • {{ViolationText}} - the text that has violated the policy
  • admin@yourcompany.com - the admin's emailid